Questions regarding CTC (Certified True Copy) files
What Is a CTC?
- A Certified True Copy (CTC) is a certified copy of an original document
- It confirms that the copy is a true and accurate reproduction of the original
Which Documents Can Be Certified by a Company Secretary?
- A company secretary may generally certify documents that they prepare, maintain, or submit
- Examples include:
- SSM Documents
- Minute Books
- Board or Shareholders’ Resolutions
Why Can a Company Secretary Certify These Documents?
- These documents are prepared, maintained, or filed by the company secretary
- The company secretary can verify their origin and authenticity
- Once the existence of the original document is confirmed
- A CTC may be issued
Which Documents Generally Cannot Be Certified by a Company Secretary?
- If a document was not prepared or submitted by the company secretary
- The company secretary is generally unable to verify its authenticity
- Examples include:
- Certificates
- Licences
- Tenancy Agreements
Who Should Certify These Documents?
- Certification should be obtained from the relevant issuing authority or responsible organization
- The issuing body is in the best position to verify the document
- And confirm its authenticity and validity
Summary
- A CTC confirms that a copy matches the original document
- Company secretaries can generally certify documents under their custody or responsibility
- For documents issued by other organizations
- Certification should be obtained from the relevant authority or issuing body