What is a company secretary?
Qualification Requirements
- A Company Secretary must be at least 18 years old and reside in Malaysia
- He or she must also be a member of a recognised professional body or be licensed by the Companies Commission of Malaysia (SSM)
Importance of a Company Secretary
- A Company Secretary is an officer of the company
- Responsible for ensuring compliance with legal and regulatory requirements
Appointment Requirement
- Every company must appoint a Company Secretary within 30 days of incorporation
Key Responsibilities of a Company Secretary
- Advising the Board of Directors：
- Assists the board in understanding the company's Constitution and regulatory requirements
- Provides guidance on legal and compliance matters
- Statutory Compliance：
- Ensures the company complies with the Companies Act and other applicable regulations
- Prepares and submits statutory filings
- Acts as the main liaison between the company and SSM
- Board Meeting Administration：
- Attends board meetings
- Provides advice on corporate secretarial and compliance matters
- Assists in maintaining meeting records and related documentation
Summary
- A Company Secretary's role goes beyond handling paperwork
- They serve as an important link between the company and regulatory authorities
- They play a key role in ensuring the company operates legally and in compliance with regulations
More information can be found at the official website of the MAICSA, the professional body for company secretaries and governance professionals in Malaysia.